Workday Time Tracking is sold per active worker per year and frequently bundled with Workforce Management, Scheduling, and clock hardware. We negotiate the full Time stack — fixed fee or gain share — and consistently cut blended spend 25-40%.
Workday Time Tracking is often quoted as a near-zero-marginal add-on to HCM, which encourages buyers to skip negotiation. That's where the leak begins. The real cost shows up in adjacent SKUs: Scheduling, Workforce Management Pro, Geofencing, Mobile, and clock hardware — each of which prices independently and stacks fast. The negotiation is less about the headline PEPY and more about preventing SKU sprawl.
Time Tracking and Workforce Management Pro are different SKUs with different discount authorities. We benchmark each, then decide which to combine.
Physical clocks are sold at retail with a refresh cadence Workday controls. We negotiate trade-in credits, multi-year hardware locks, and BYOD alternatives.
Geofencing and mobile time capture are sold as discrete SKUs at 15-25% of base PEPY. We bundle them into the base or eliminate where not used.
Workday Scheduling is priced separately and often over-licensed. We right-size by department coverage, not by total headcount.
Time Tracking SKUs frequently bill contingent and seasonal workers at full PEPY. We negotiate contingent exclusions or volume tiers.
Scoped deliverables. Predictable cost. You know the fee before we start. Benchmarks, negotiation strategy, and live deal support across every redline.
Zero upfront cost. Our fee is a percentage of verified, documented savings. No savings, no fee. Our incentives are 100% aligned with yours.
The clock hardware lock-in was costing us six figures a year in refresh fees we never agreed to. The renegotiated trade-in structure paid back the entire engagement in the first quarter.
If they're being purchased together, always bundle — the blended discount is better and the cross-module entitlements (mobile, geofencing) negotiate down faster. If you already have HCM and are adding Time, we negotiate it against the existing HCM baseline.
WFM Pro is the heavier SKU with scheduling, forecasting, and labor analytics. Many customers buy WFM Pro and use only Time Tracking — we audit usage and downshift where appropriate, often recovering 40-60% on the WFM line.
Yes. Clock hardware is sold by Workday's hardware partner at retail and contracted on a refresh cycle that compounds cost. We negotiate trade-in credits, term locks, and BYOD/kiosk alternatives where labor compliance allows.
Contingent and seasonal workers are the most common source of overcharging in Time deals. We negotiate contingent-only PEPY tiers, exclusions, or annual true-down rights.
Yes, particularly at renewal where the baseline is clear and the savings show up immediately. Time-only gain share engagements typically close in 30-60 days.
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